How Sales Order Processing Automation Streamlines Sales
How Sales Order Processing Automation Streamlines Sales https://echovera.ca/wp-content/themes/corpus/images/empty/thumbnail.jpg 150 150 Tim Robertson https://secure.gravatar.com/avatar/6847ba38495b3996e0bdf3a15c015e0c?s=96&d=mm&r=gStreamline Sales with Sales Order Processing Automation Software
Is your sales team bogged down by manual sales order processing and paperwork? Do you want to streamline your sales process and improve overall efficiency? Automate the creation, management, and fulfillment of sales orders, integrating seamlessly with your ERP.
Give back time to your sales force, so they can spend time on the customer experience, rather than keying in data and dealing with time-consuming sales order processes.
What is Sales Order Automation Software?
Sales Order Automation Software (which is provided as a SaaS solution) automates tasks in the sales order process, such as sales order data capture, validation, and delivery to the ERP. It integrates with the ERP or accounting system for a complete solution, saving time and reducing errors to increase efficiency and profitability.
Benefits of Sales Order Automation Software
The benefits of sales order processing automation include:
- Eliminating Tedious Tasks: Automation frees up sales staff and operations from manual tasks like data entry, validation, and routing orders
- Capturing Data with Reduced Risk: Automation allows for the automatic extraction of sales order data from emailed or faxes sales orders, reducing errors and ensuring data accuracy
- Reducing Overall Costs: Automation saves time in processing orders, leading to cost savings and faster order fulfillment
- Simplifying Processes and Resolving Discrepancies: Automation provides checks against ERP data, simplifies order entry, and helps manage complex business rules efficiently
- Improving Visibility: Automation enhances visibility by improving data extraction and validation processes, ensuring clear tracking of orders through each step of the process
- Enhancing the Customer Experience: Automation leads to improved customer service by streamlining processes for quicker responses, deliveries, and accurate orders
The Sales Order Automation Process Explained
- Extract Sales Order Data – Sales orders from email or fax are scanned. Data is intuitively extracted with 100% accuracy for electronic files
- Validate Sales Order Data – Data fields of the sales orders are identified and validated. The software intuitively picks up data from various sales order layouts
- Transform with Business Rules – Business rules and business process logic is applied based on each unique customer
- Deliver to Your ERP – Structured sales order data is delivered into the ERP or accounting system
How Sales Order Automation Works with the ERP
Evaluating Economic Impacts of Automation
The report “Evaluating Economic Impacts of Automation Using Big Data Approaches” by Omid M. Ardakani and Mariana Saenz, published in the Journal of Data Science and Intelligent Systems (2024), explores the economic consequences of automation across various sectors, focusing on customer traffic, sales forecast accuracy, and costs.
- Initially, the study highlights the pivotal role of automation in transforming economic and industrial landscapes, emphasizing the food service and retail sectors. The researchers utilize advanced technological integration to quantitatively assess automation’s effects on transactions, sales, and costs.
- By applying big data methodologies, such as survival and mean residual functions, the study clusters transaction distributions and customer traffic data over time, providing empirical evidence that distinguishes between high and low customer traffic periods.
- Furthermore, the paper illustrates how automation can increase sales forecast accuracy through the stochastic error distance, comparing forecast error distribution functions. This enhancement allows for better demand targeting and opportunity identification.
In conclusion, the report demonstrates the varied impacts of automation on economic outcomes, highlighting the potential for increased efficiency and reduced costs in the long term. The study’s use of big data approaches offers valuable insights into the complex dynamics of automation, suggesting that while there are upfront costs, the overall effect can be beneficial to economic performance. [1]
According to a report published by the APQC (American Productivity & Quality Center), the automating the sales order process reduces sales order cycle times by more than 46%. This emphasizes the cost-saving potential and efficiency improvement automation brings to sales order processing.
Integrating AI for Intelligent Sales Processing
For sales order automation the addition of AI and LLMs increases the speed at which finance administrators can onboard new customers. Finance staff do not need to set up templates or rules for their documents, but instead ask the LLMs what is needed and the AI will do the rest.
For more information about how your organizatin can benefit from Sales Order Processing Automation, click here.
[1] Ardakani, O. M., & Saenz, M. (2024). Evaluating Economic Impacts of Automation Using Big Data Approaches. Journal of Data Science and Intelligent Systems, 2(1), 150–164. https://doi.org/10.47852/bonviewJDSIS32021569
Sales Order Automation FAQ
Sales Order Automation is the technology that uses AI and capture software to scan, validate, and deliver structured sales order data to the ERP. It takes sales orders that usually come in the form of email (or fax) and eliminates data entry; reducing the time to process sales orders by over 70%.
Order fulfillment automation refers to the use of technology to automate the tasks associated with order fulfillment, from confirming product availability to shipping products to customers. The goal of automating order processing is to reduce human error, increase efficiency, and free up employees to spend more time on more productive tasks. It takes sales orders that usually come in the form of email (or fax) and eliminates data entry; reducing the time to process sales orders by over 70%.
You use an automated order processing system that leverages AI and RPA technology to handle most of the manual areas of order intake through a centralized, cloud-based platform. Sales Order Automation for the ERP uses Intelligent OCR and AI to extract the relevant data, validate the data, and send it in a structured format to the ERP, reducing the time to process sales orders by over 70%.
Automating order processing can bring multiple benefits to an organization, including increased customer satisfaction, faster cashflow and reducing friction in the sales cycle. According to Anthony Coundouris in his book Run Frictionless, reducing sales friction is essential for improving the customer experience and increasing sales performance. [1]
Several order fulfillment tasks can be automated, such as extracting order data, validating order data, and submitting structured order data to the ERP. It takes sales orders that usually come in the form of email (or fax) and eliminates data entry; reducing the time spent manually inputting sales order data by over 70%.
Order processing can be automated by using Sales Order Automation that extracts data from the sales order, validates the data, and delivers structured data into the ERP. It reduces the time to process sales orders by over 70%.
Order to cash (OTC or O2C) is an essential function in finance; the entire cycle of events happens after a customer places an order until the customer pays for the order; that is, the order is converted to cash.
Order to cash automation for the ERP is the technology that uses AI and capture software to scan, validate, and deliver structured data to the ERP. It reduces the time to process sales orders by over 70%.
Sophisticated OCR systems can preserve the original layout of the sales order and produce an image of the document as well as fill data fields with extracted data. (According to the Wikipedia source document on Post-Processing [2]). In more advanced systems such as AI powered Intelligent OCR, the software extracts the data, validates the data and delivers the data in a structured format to the ERP.
[1] Coundouris, Anthony. Run_frictionless: How to Free a Founder from a Sales Role. 2019.
[2] https://en.wikipedia.org/wiki/OCR