Infor Cloudsuite AP Automation Case Study: Beta-Calco

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Beta-Calco, a Leader in Lighting Design

With a company history dating back to 1941, Beta-Calco is a North American lighting manufacturer that has championed producing luminaires with a European design flare, utilizing the most recently developed light sources.

In close partnership with architects, lighting designers and engineers, Beta-Calco has established itself as one of the key suppliers of architectural and decorative commercial lighting in the markets they serve.

“Using the EchoVera solution we are able to automatically match our incoming invoices to both their purchase orders and goods receipts and have them billed in our Cloud Infor system. The EcoVera system requires very little manual intervention with matching invoices. It has significantly improved the efficiency of time for entering invoices in Cloud Infor.” — Jadranka Belina, Beta-Calco

Key Outcomes Achieved with the Deployment of EchoVera’s AP Automation and Intelligent OCR
  • All incoming email invoices are automatically captured with Intelligent OCR
  • 2 and 3 way matching automated is performed using EchoVera’s PO “matching engine” solution
  • Fully integrated with Beta-Calco’s Cloud Infor ERP
  • Accounts payable team is now able to focus more on financial analysis and management
  • Greater control over accounts payable operations
  • Greater visibility across the organization
  • Streamlined and more efficient accounts payable process

The Challenge

Beta-Calco realized that it needed a more efficient accounts payable process. Prior to implementing the EchoVera solution, invoices were received from vendors, manually matched and approved before creating the AP voucher in Cloud Infor.

Beta-Calco’s decision to automate their manual AP process was based primarily on:

  • the need for greater transparency and cost control
  • reducing approval cycle times
  • reducing the time spent on inputting invoice data and matching POs and goods receipts

EchoVera’s AP Automation Solution

After reviewing the Beta-Calco’s goals, EchoVera implemented their cloud-based EchoVera AP Automation solution and the industry leading capture solution, EchoVera Intelligent OCR with Artificial Intelligence.

Invoice Data Capture

Intelligent OCR intuitively performs header and line-item field mapping and data collection of Beta-Calco’s supplier invoices and processes them directly from email – eliminating the need to print them or perform data entry.
The technology can recognize each supplier’s invoices, perform field mapping, and store the relevant data. As a result, most invoices are processed in minutes without manual intervention.

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Exceptions Approval Workflow

Exceptions are sent to approvers showing the invoice, purchase order, goods receipt, and messages related to the transaction. The invoice is sent to a Beta-Calco approver (or approvers).

The information is presented in a single dashboard on the recipient’s laptop. It gives the Beta-Calco team all the tools and services they need to manage the exception, such as ad-hoc routing capabilities to colleagues.

Archive and Audit

EchoVera’s AP Automation solution provides Beta-Calco with a step-by-step documented history of invoice transactions, including communications between internal staff and suppliers.
The solution also has a complete searchable archive and a framework that provides objectivity for enquiries or investigations.

Download the complete Cloud Infor case study here.

About EchoVera

EchoVera Inc. provides cloud-based and “in-house” invoice data capture and AP Automation solutions to companies and organizations looking to reduce costs and increase the efficiency of their accounts payable operations.

About AP Automation for Cloud Infor: EchoVera’s AP Automation

EchoVera’s AP Automation helps businesses large and small to streamline and automate their entire Accounts Payable process. It helps you efficiently manage supplier invoices, contracts, purchase orders and employee expenses.

About OCR Scanning with EchoVera’s Intelligent OCR

EchoVera’s Intelligent OCR is a cost-effective OCR scanning software that has everything more expensive solutions have at a reasonable price. It’s used to efficiently scan paper or emailed invoices and turn the information into data.