NetSuite Purchase-to-Pay Automation

Optimize Your Purchasing Process: Purchase Automation for NetSuite

Whether in-the-cloud or on-premise, EchoVera Purchase Automation gives you full control over your spend and greatly reduces maverick buying. Improve performance with better forecasting and increased efficiency. Gain control over your suppliers and generate better information for price and contract negotiations.

  • Easily create all requisitions including free text, internal catalogues, and external catalogues.
  • Makes the buying process from your preferred suppliers easy for all employees. They purchase from suppliers that offer better prices or terms.
  • Approvers are notified via email that they have requisitions that require their attention in the workflow.
  • Use preferred supplier’s company-specific catalogues, or import catalogues.
  • Create ad-hoc requisitions where required for special items or one time purchases.
  • CAPEX module allows you to create, justify, and track spend against Capital Projects.
Receiving
  • Invoices automatically matched against the corresponding PO.
  • Matched invoices sent directly to NetSuite for recording, without manual intervention.
Reporting
  • Generate custom reports for tracking supplier performance, accruals, commodity purchases, matching statistics, and vendor spend, among others.
  • Drill to see specific details and actual images or export to Excel for modeling outside of the system.

More product details in the tab above.

NetSuite Purchase to Pay Automation photo

Optimize Your Purchasing Process

  • Get control over spend
  • Increase process compliance
  • Detailed reporting and statistics
  • PO/Invoice Matching for complete P2P automation

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Whether in-the-cloud or on-premise, EchoVera Purchase Automation gives you full control over your spend and greatly reduces maverick buying. Improve performance with better forecasting and increased efficiency. Gain control over your suppliers and generate better information for price and contract negotiations.

Manage The Entire Procurement Process

Your company can realize savings in three areas:

  • Channel employees purchase from preferred suppliers lowering costs and improving service times.
  • Unnecessary or fraudulent purchases can be prevented and process improvement can save time and money.
  • Straight through invoice processing providing even more savings.
Import Catalogues

Employees can connect to your preferred supplier’s company-specific catalogues. Import catalogues for easy product selection (an ad hoc requisition can be created for those special situations). Detailed statistics on purchasing activity provide you with valuable information when negotiating pricing and terms or doing supplier reviews.

All purchasing is controlled through detailed permissions and approval workflows. This ensures that your employees are purchasing goods and services for which they have permission, from preferred suppliers and that these purchases are properly approved using your business rules.

Intuitive Interface

The user interface is extremely intuitive. This allows your employees to quickly and easily create and track requisitions, freeing up time to concentrate on other tasks. Approvers are then notified via email that they have requisitions that require their attention in the workflow.

When the requisition is approved it can be sent to the supplier electronically or printed and mailed.

CAPEX or OPEX

Operational expenses are managed through the standard requisition to PO process. Our CAPEX module allows your organization to create, justify, and track spend against Capital Projects.

Flexibility

Your company sets up item types, which makes it very easy for the user to locate the correct item and/or supplier. Item types are linked to general ledger codes. This, along with the employee’s default coding information (cost center, business unit etc.), is used by the system to automate the account coding on each PO line. All requisitioned items are placed in a shopping cart regardless if they are chosen from an internal or external catalog, multiple catalogs, or are specified in free text.

You can use any combination of catalogue or free text requisitions. Your employees can use imported catalogues to quickly select often used items or services and set them as ‘favourites’. Punching out to external catalogues is very easy and allows your users to shop at pre-negotiated prices and terms from preferred suppliers.

Additionally, users can create an ad-hoc requisition when required for special items or one time purchases. Any item or supplier can be flagged as ‘recommended’ for preferred selection or ‘high priority’ to escalate approval.

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Free Text Orders

For free text orders, a buyer’s assistance workflow step can be automatically added. This is often used if the price or the supplier has not been filled in. This step adds an advisor to the workflow to help the user with information that is missing on the requisition or to check with other employees before the requisition is finalized.

The system also supports the concept of responsible purchasers and advisory roles. Responsible purchasers are used by the workflow to always send certain items being requisitioned to an expert or an individual who is charged with ordering those types of goods. Advisory roles can be added so that other parties can be added as an FYI during the ordering process. For example, you might choose to have all computer equipment requisitions automatically sent to IT for checking.

When requisitions are approved one or several POs are created per supplier and sent in the manner that is specified in the supplier register; via an automatic flow (e-order), an e- mailed PDF or manually via the postal service, phone or fax.

Matching Orders Against Invoices

All invoices are automatically matched against the corresponding PO at the header or line level according to your predefined rules and tolerances. Any invoices that are matched within approved tolerances can be sent directly to the ERP system for recording, without manual intervention. If any information is missing on the invoice it can be corrected and matched manually.

Reports and Statistics

Users can select from a long list of search criteria that can be used to generate custom reports. Tracking supplier performance, commodity purchases, matching statistics, vendor spend etc. can all be facilitated within the PaletteBuyer reporting system.

Reports can be named, saved and reused as needed. All reports provide a summary result set into which you can drill to see specific details and actual images or that can be exported to Excel for modeling outside of the system.

NetSuite Purchase to Pay Automation photo