North American Golf Course Company Uses Intelligent OCR and AP Automation to Automate Invoice Processing and Provide Approval Workflow
Canada’s largest owner and operator of golf clubs, with 54.5 18-hole equivalent championship and eight nine-hole academy courses at 41 locations in Ontario, Quebec and Florida, automates invoice processing with EchoVera’s AP Automation Solution – ASAP.
Key Outcomes from deployment of EchoVera’s AP Automation Solution
- Scans all incoming email and paper invoices with Intelligent OCR and Intelligent Data Capture
- Processes more than 30,000 invoices automatically each year
- Has approval workflow for over 300 approvers at 40 locations
- Has decreased AP-related payroll expenses by reallocating AP team members to other required roles within the finance department
- Has full integration with ClubLink’s MS Dynamics SL ERP
With more than 300 people approving a wide variety of invoice payments from more than 40 locations, ClubLink realized that it needed a more efficient accounts payable process. Paper invoices were received from vendors and then approved at each of the company’s many locations and then sent to Head Office for final processing in the Dynamics SL ERP.
ClubLink’s decision to automate their manual, paper-based AP process was based primarily on two factors – the need for greater transparency and cost control with an emphasis on increased efficiencies and a decreased environmental footprint.
ASAP – The EchoVera Cloud-Based AP Automation Solution
ClubLink is now using EchoVera’s advanced capture solution in conjunction with ASAP – EchoVera’s AP automation solution. All supplier invoices are now submitted to one, centralized email address. This capture solution then automatically “reads” and extracts the required data from the invoices and directs them to the appropriate approvers. This completely eliminates the need for manual data entry.
Advanced workflow ensures that approvers at each club are can access their specific invoices as well as notifying them when there are invoices that need their attention. The workflow also facilitates “exception handling” – notifying approvers when there is a problem with an invoice.
Following this successful roll out to over 40 locations ClubLink is now automatically processing more than 30,000 invoices a year and has plans to increase this number in 2017.
EchoVera Inc. provides cloud-based and “in-house” electronic Invoicing, OCR Scanning, and AP Automation and Purchase-to-Pay solutions to companies and organizations looking to reduce costs and increase the efficiency of their accounts payable operations.
The Bottom Line
ClubLink now automatically processes more than 30,000 invoices per year
ClubLink achieved significant and measurable cost savings & efficiencies
- Bi-lingual cloud-based solution
- 40 + locations
- Extensive workflow and multiple levels of approval
- 300 approvers
- Large volume of manually handled paper invoices
Contact Us: Phone: +1 416 968-2335 (Canada)