ap automation

Streamline and automate your accounts payable process. Efficient management of supplier invoices, contracts, purchase orders and employee expenses. Get visibility into payables, a seamless invoice capture system, and an automated approval workflow for both desktop and mobile devices.

Intelligent Data Capture

Data is intuitively extracted from both paper or emailed invoices. Paper is captured with 95%+ accuracy, electronic files 100% accuracy.

Intelligent 3 Way Match

Purchase orders, supplier invoices, and goods receipts are automatically matched. Exceptions are flagged and sent into an approval workflow with all the information necessary for the employee to clear the exception.

Approval Workflow

Automated workflow to designated roles in the company. One-click approvals in email. Ad hoc routing without having to code. Have as many users as you want – no user license costs.

Recurring Invoices (Contracts)

Repeated invoices are matched to account numbers or contracts, posted to the proper charge codes and approved for payment. Split between departments where necessary.

Archive & Audit

Invoices, purchase orders, and goods receipts are archived in the Cloud for searching, reporting, and audit trail. Includes all documents plus electronic messages between employees and vendors/suppliers.

ap automation………

ASAP delivers a comprehensive AP Automation solution that includes:

Intelligent Data Capture

  • Using Artificial Intelligence and automation, data is intuitively extracted from both paper or emailed invoices
  • Software instinctively learns invoice layouts and data fields and stores them in a database
  • Paper is captured with 95%+ accuracy, electronic files are captured with 100% accuracy

3-Way Match

  • Purchase orders, supplier invoices, and goods receipts are automatically matched
  • Exceptions are flagged and sent to approvers for one-click approval in email
  • Provides an audit trail and ensures accuracy of data

Recurring Invoices (Contracts)

  • Repeated invoices are matched to account numbers or contracts, posted to the proper charge codes and approved for payment
  • Reminders are sent when a contract is about to expire
  • Expense can be split amongst different departments

AP Workflow

  • Invoices are gathered into a central dashboard, and automatically sent to managers to review and approve. Once approved, invoices are sent to your accounting system or ERP
  • Ability to flag invoices or line items and send them to business users for review and approval
  • Automatic notifications and reminders with 1-Click Approval in email and mobile

Archive & Audit

  • Step-by-step documented history of invoice transactions, including communications between internal staff and suppliers
  • Provides basis of objectivity for enquiries or investigations
  • Complete searchable archive

Integrates with Over 50 ERPs
Seamless bi-directional integration with your ERP. For more on integration, click here.

ap automation………

Miele – Cutting PROCESSING TIMES
miele - electronic invoices
“Before… invoices would be sent manually by mail to staff, but this led to delays and to documents being lost or mislaid. The solution’s automation and workflow capabilities have helped us to cut processing times by 75% while ensuring that all purchasing rules and policies are maintained.” – Uwe Duckart • Miele

Boston Globe – Much TIGHTER CONTROL
“…has enabled us to enhance our invoicing processes and efficiencies boston globe greyscalewithout the need for a larger finance team, and at a highly competitive price point compared to other solutions. It has provided greater transparency over accounts payable activity across the entire organization, enabling us to have a much tighter control over operations, more closely monitor KPIs, track payments and have a greater ability to manage volumes of work. We now have much better reporting that enables us to ensure that all invoices are paid in a timely, fully automated manner, significantly reducing the resource required to manage invoice processing.”” – Diane Stack • The Boston Globe

Canadian North - e-invoicesCanadian North – Appreciating VISIBILITY
“…our processes have been significantly streamlined and are now far more efficient. The biggest benefit we have gained …is transparency over accounts payable activity across the entire organization. We can see exactly where we are in terms of pending invoices, which is vital as we operate from three main offices which are located in different cities. With automated invoice processing, we also have much tighter control over operations and a greater ability to manage volumes of work.”  – Jeff McPherson • Canadian North Airlines

landstar - e-invoicing solutionsLandstar – Experiencing INCREASED EFFICIENCY
“Before… our invoicing system was labor-intensive and time consuming for staff. Automated processing has significantly increased our overall efficiency, shortened payment cycles and helped to improve the manageability of transactions.” – Emily Grantham • Landstar System Inc.

selecta - electronic invoice processingSelecta – Having REDUCED OVERDUE INTEREST
“From having masses of copies in binders behind my back, now everything’s right there in front of me in the system on my computer screen. And it’s easy to follow the invoice’s path to auhorization and payment. The ease of overseeing the invoice’s path has visibly reduced the number of overdue interest invoices for Selecta.” – Per Ekstedt, CFO • Selecta

ap automationMobile, tablet, and desktop responsive.
More product details and key benefits in the tabs above.


Seamless Bi-Directional Integration Between Palette & Your ERP

Unlimited Users – Pricing Based on Volume | Modules-Based Solution Grows With Your Organization


Automated-Chain
Contact Us:
 Phone: +1 416 968-2335 (Canada)
E-mail: sales@echovera.com

EchoVera Inc. provides Intelligent OCR, AP Automation, Purchase Automation & Spend Management solutions to organizations looking to reduce costs and increase the efficiency of their financial operations. EchoVera brings over 30 years experience to clients worldwide.