3 Way Match for Oracle E-Business Suite
Intelligent 3 Way Match Automates the Matching of Invoices, POs, and Goods Receipts
Two or three-way matching of invoices, purchase orders, and goods receipts is a very important business function for accounts payable. The amount of time it takes to do it manually can be a challenge for any organization. Automating with Intelligent 3 Way Match:
- Reduces manual error and processing times
- Matches purchase orders with hundreds of lines
- Shortens the approval cycle
- Sends complete exception information to approvers
- Has one-click approvals in email and on mobile devices
- Internal and external POs
- Unlimited users – no user licensing fees
The software will automatically route matched invoices to Oracle E-Business Suite, where the data can be processed accordingly. You can see the status of all invoices in a central shared dashboard, and exceptions go to a flexible workflow that sends essential information about the transaction to the right person for approval.
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The Automated Solution for 2 and 3 Way Matching
- Automate the matching of invoices, purchase orders, and goods receipts
- Exceptions are flagged for attention
- Provides a complete audit trail
- Handles Internal & External POs
- Volume-based pricing – no user license fees
Intelligent 3 Way Matching of Invoices, Purchase Orders and Goods Receipts
Invoices are automatically matched against the corresponding Purchase Order and/or Goods Receipt at the header or line level according to your predefined rules and tolerances. Invoices that are matched within approved tolerances are sent to Oracle E-Business Suite for recording.
If any information is missing on the invoice or goods receipt, the document is flagged and put into a pre-approved workflow to the manager(s) who can approve it.
Matching to a Purchase Order
Invoices are matched to internal or external purchase orders. The system is set up for automatic matching, and you can also match an invoice to an order manually.
Matching at Total Level
If no lines are detected on the invoice (a non-itemized invoice), matching is attempted at the total level. If there is an order linked to the invoice, the system matches the amount on the invoice and the order amount to check that they are a match within the permitted variances already established.
Matching is done in relation to the delivered quantity. If the invoice amount and order amount match, the invoice is matched in full, and the account postings and authorization for payment for the invoice are inherited from the purchase order.
Matching at Line Level
Where the invoice has lines (as in an itemized invoice), matching is done at the line level. Invoice lines may come into the system as part of an e-invoice, or be scanned with line interpretation from a paper invoice, or be entered manually for a specific invoice. The system checks the quantity delivered against the quantity specified for the order line.
An invoice line is matched in full if it matches an order line and the information is within the permitted variances set in rules. If the invoice lines match purchase order lines, they inherit the account postings and authorization from their matched purchase order lines.
Intelligent 3 Way Match or Oracle E-Business Suite is a module in EchoVera’s AP Automation solution ASAP. It’s a modular approach that lets you select what you need, and the option to add functionality as the organization grows.